From diplomas to marriage certificates, export certificates or invoices: legalizing your Dutch documents for use abroad is a profession in its own right. Visa Service Desk (VSD) is the undisputed specialist in this. Read which legalizations and documents you need to work without worries with foreign authorities.

 

Carefully and quickly legalize Dutch documents
The route to legalize your official documents can be long. For example, when you are exporting goods, and customs at the final destination require a certificate of origin, sometimes there is no time to lose – you want the shipment to go as smooth and fast as possible. Or maybe you want to move abroad and the local authorities need proof of your marital status – even then you would rather not be delayed.

Even after the departure of Great Britain from European cooperation 'Brexit', your business or private documents may require a new legalization.

In short, the rapid and careful legalization of Dutch documents is important to simplify business with foreign authorities, or for carefree living and working abroad. Visa Service Desk specializes in legalizing the following types of documents:

Legalization of documents for export

Certificate of origin

This document states where your goods come from. It is published by the Chamber of Commerce. You can easily check whether you need a Certificate of Origin via the Market Access Database. The reason for drawing up this document differs because it depends on rules regarding anti-dumping, trade policy, a boycott or the agreements in a Letter of Credit.

Certificate of Incorporation

The Certificate of Incorporation is a legally required and notarized document that is required when establishing a foundation, BV or NV. This describes the articles of association of the legal form, including provisions regarding the name, registered office and purpose of the legal person. Before the company is registered with the Chamber of Commerce, the civil-law notary checks whether all legal requirements have been met.

CPP Certificate

This export certificate applies to pharmaceutical products and certifies that you have the correct licenses. A CPP is issued at the request of the marketing authorization holder, manufacturer or exporter of a pharmaceutical product, and is intended to inform the authorities in the importing country about those authorizations.

Distribution Agreement

A distribution agreement states that a supplier sells products to a distributor, who then resells them. A legalization is required to ensure that this agreement is recognized by the destination country.

EUR-1

With a EUR-1 certificate issued by the Chamber of Commerce, you qualify for a lower import tariff in the country of destination and possibly even a complete exemption. This only applies to countries in the European Union with which a trade agreement has been concluded. A EUR-1 certificate is not mandatory, but it is useful because it saves costs.

EUR MED

This certificate is a variant of the EUR-1 document and only applies to doing business with countries with a Pan-Euro-Mediterranean agreement. This makes it possible for products or raw materials to count for determining the origin. This certificate is also not mandatory, but offers opportunities to further export products to other partner countries.

Invoices

Some foreign customs require invoices to be both certified and legalized. The certified invoices are legalized at the embassy in the country of destination. Goods cannot be shipped earlier after the invoices have been legalized.

GMP Certificate

GMP stands for Good Manufacturing Practices. A GMP certificate guarantees the quality of production in the human, pharmaceutical and cosmetic industry, as well as the food industry. A GMP certificate lays down how and under which circumstances a product is made. All raw materials and product variants are checked during production via a preparation protocol. A GMP certificate must first be legalized before it is recognized in the country of destination.

Extract Chamber of Commerce

An extract from the Chamber of Commerce (KvK) is the official proof of registration in the Trade Register. This contains information about, among other things, the legal person, the company and the branch(ies). A Chamber of Commerce extract can be requested for, for example, visa applications, for import and export regulations or for drawing up distribution agreements.

Proxy

A power of attorney is a statement in which someone gives another person the authority to perform (legal) acts. There are different forms of proxies: 'you